General terms and conditions

1. Purpose

These General Terms and Conditions govern access to, registration for, participation in and use of the services relating to ECE Barcelona 2027, as well as the use of its website and associated platforms.

Registration for, participation in or access to any of the services linked to the Event implies full acceptance of these Terms and Conditions.

2. Organiser

The Event is organised by:

Llotja de Cereals de Barcelona

• Tax ID (NIF): Q0873001B
• Registered office: Passeig Isabel II, 1 (08003 – Barcelona)
• Email: info@ece-barcelona2027.eu

(hereinafter, the Llotja)

3. Event information

• Name: ECE Barcelona, Girona & Reus 2027
• Dates: 7-8 October 2027
• Official website: https://ece-barcelona2027.eu

The Llotja reserves the right to change certain aspects of the Event due to organisational or technical requirements or force majeure.

4. Registration

Registration for the Event will be carried out through the platform chosen by the Llotja. The Llotja may require participants to provide the information needed to manage their participation properly.

Registration will be considered complete only when:

• The required data has been provided.
• The corresponding payment has been made, where applicable.
• The Llotja or the registration platform has confirmed the registration.

The Llotja may reject or cancel any registration containing false, incomplete or incorrect information.

5. Ticket sales

Tickets are sold through the Meetmaps platform.

The processes for payment, ticket issuance, accreditation, access validation and associated services may be subject to the platform's specific terms.

Users are responsible for checking that the data provided during the purchase process is correct.

6. User accounts and private areas

The Llotja may set up private areas for:

• Delegates.
• Sponsors.
• Exhibitors.
• Other accredited participants.

These areas may allow users, among other things, to:

• Manage their participation in the Event.
• Consult information relating to the congress.
• Access materials and documentation.
• Manage accreditations.
• Communicate with the Llotja.
• Manage exhibition spaces or sponsorships.

Users will be responsible for:

• Keeping their login credentials safe.
• Keeping their profile information up to date.
• Not sharing their passwords with third parties.
• Using the platform diligently and in accordance with the applicable legislation.

7. Participants' obligations

Participants undertake to:

• Provide truthful and up-to-date information.
• Comply with the Event's rules of operation.
• Make appropriate use of the facilities and services.
• Respect other participants and the Llotja's staff.
• Comply with the applicable legislation.

The Llotja may suspend or restrict access for any participant who breaches these obligations.

8. Sponsors and exhibitors

Sponsors and exhibitors will be responsible for:

• Complying with the agreed contractual terms.
• Observing the venue's safety and operational rules.
• Obtaining the necessary authorisations for the materials exhibited.
• Ensuring that their activities comply with the applicable legislation.

The Llotja may remove materials, advertising or items that may be unlawful, offensive, dangerous or incompatible with the objectives of the Event.

9. Programme changes

The Llotja reserves the right to:

• Change schedules.
• Reschedule activities.
• Replace speakers.
• Change spaces.
• Make changes to the programme content.

These changes will not give rise to any right to compensation.

10. Booking of stands and exhibition spaces

Participation as an exhibitor requires the prior submission of the corresponding booking request through the channels provided by the organisation. Receipt of the request does not imply automatic acceptance of the booking, nor does it guarantee the availability of the space requested. The organisation will confirm acceptance of the booking by express communication and the issue of the corresponding invoice.

The booking will be deemed finally concluded once all the following requirements are met:

• Acceptance of the booking by the organisation.
• Issue of the corresponding invoice.
• Payment in full of the invoiced amount within the established deadline.

Failure to meet the payment deadline will entitle the organisation to cancel the booking and freely dispose of the space, without any right to compensation for the applicant. Unilateral withdrawal by the exhibitor once the booking has been concluded will not give rise to a refund of the amounts paid, unless the organisation expressly accepts the cancellation or there are duly justified exceptional circumstances.

The organisation reserves the right to change the location assigned for organisational reasons, endeavouring to allocate a space of equivalent characteristics.

11. Force majeure

The Llotja will not be liable for the suspension, postponement, modification or total or partial cancellation of the Event where this results from circumstances beyond its reasonable control, including, among others:

• Natural disasters.
• Labour disputes.
• Administrative or governmental restrictions.
• Health emergencies.
• Security problems.
• Widespread failures of essential services.

In such cases, the Llotja will take the measures it considers most appropriate to minimise any harm to participants.

12. Photographs and recordings

Photographs, audio recordings and audiovisual recordings of attendees may be taken during the Event.

This material may be used by the Llotja for informational, promotional, outreach and communication purposes linked to:

• ECE Barcelona 2027.
• Future editions of the ECE.
• Corporate publications.
• Social media.
• The media.
• Promotional materials.

Photographs and audiovisual recordings may be taken during the event for information, documentary and promotional purposes relating to the event and to future editions. These images will be processed in accordance with the Privacy Policy. Participation in the event implies having been informed in advance of this processing, without prejudice to the rights granted to data subjects by data protection legislation.

13. Intellectual property

All content relating to the Event, including:

• Trademarks.
• Logos.
• Designs.
• Documents.
• Photographs.
• Videos.
• Informational materials.
• Website content.

is protected by intellectual and industrial property legislation.

Its reproduction, distribution or use without express authorisation is prohibited.

14. Limitation of liability

The Llotja will not be liable for any damage or loss arising from:

• Improper use of the platform.
• Errors attributable to third-party providers.
• Connection failures or failures of technology services beyond its control.
• Loss or theft of attendees' personal belongings.

The Llotja's liability will be limited to the cases provided for by law.

15. Data protection

The processing of participants' personal data will be governed by the ECE Barcelona 2027 Privacy Policy, available on its website.

Certain features of the event may be provided through a mobile app or a specific digital platform. The use of these tools will be subject to these Terms and Conditions and to the Privacy Policy, which govern the processing of the personal data needed for them to work.

16. Third-party links

The website and associated platforms may contain links to third-party websites.

The Llotja is not responsible for the content, policies or practices of these external websites.

17. Changes to the terms and conditions

The Llotja reserves the right to amend these Terms and Conditions at any time.

Amendments will be published on the Event's official channels and will apply from the date of publication.

18. Governing law and jurisdiction

These Terms and Conditions will be governed by and construed in accordance with Spanish law.

Any dispute arising from their interpretation, application or performance will be submitted to the Courts and Tribunals of Barcelona, with express waiver of any other jurisdiction that may apply, except where the applicable legislation provides otherwise.